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Access to patient electronic records

Statement of Intent


New NHS contractual requirements came into force from 1st April 2014 requiring that GP practices should make available a statement of intent in relation to the following IT developments:

Referral Management

    1. Electronic Appointment Booking
    2. On-line request repeat prescription
    3. Summary Care Record
    4. GP2GP transfer
    5. Patient Access to records.

 Please find below details of the practice stance with regards to these developments:-

    •  Referral management

All practices must include the NHS Number as the primary identifier in all NHS clinical correspondence issued by the practice.

 Trinity Surgery provides this information to clinical colleagues.

    •  Electronic appointment booking

Practices are required to promote and offer the facility for all patients, who wish to, to book, view, amend, cancel and print appointments online.

 We currently offer the facility for booking and cancelling appointments on- line.

    •  Interoperable records/Summary Care Record.

Practices are required to enable successful automated uploads of any changes to a patient’s summary information, at least on a daily basis to the Summary Care Record (SCR).

Having your Summary Care Record available will help anyone treating you without your full medical record. Health Care Professionals will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to. 

Trinity Surgery is already live with SCR. However, if you do not wish your medical records to be available in this way please let us know so that we can update your record. Please see the receptionist for an ‘opt out form’.

    •  GP2GP record transfers

There is a contractual requirement to utilise the GP2GP facility for the transfer of patient records between practices, when a patient registers or de-registers.

It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England. It can take several weeks for your paper records to reach your new surgery. With GP to GP record transfers, your electronic record is transferred to your new practice much sooner.

 Trinity Surgery confirms that GP2GP transfers are already active and we send and receive patient records via this system.

    •  Patient access to their GP record

Practices are required to promote and offer the facility for patients to view online, export or print any summary of information from their records relating to medications, allergies, adverse reactions and any other items/date such as ‘additional’ record elements which has been agreed between the contractor and the patient

     Trinity Surgery can confirm that patient’s summary of information will be available for patients who have registered for our on line access in line with the new GP Contract by March 2015. If you wish to have access to this information, please let the receptionist know so that we can activate this for you. Online registration

N.B. you will be asked to provide photo and one other means of identification

Accessing Medical Records Online

Following the 2015/16 GP contract negotiations regarding on-line access, patients now have the facility to

    • View, book and cancel appointment
    • Request repeat medication.
    • Request access to view their detailed coded record.
    • All patients that are currently register for the on-line services must attend the practice in person and provide photographic proof of identity and proof of the address at which you are registered as a patient.For patients previously registered for on-line services, the request to view their summary record or detailed coded record may prompt a request from the practice to update their registration for this service by attending the practice in person and providing photographic proof of identity, which also shows the address at which you are registered as a patient.We aim to process requests for access to detailed coded records within 28 days.
    • Proxy consent forms have also been introduced, for parents wishing to have access to on-line services for children (ie under 16yrs) and for patients who may request a relative or carer have access to their record on-line for all or some of the facilities available.



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